Meeting Rooms
Check availability & book our Community Room here: JPL Community Room
The Jesup Public Library has a Community Room available for use by any educational, cultural or other non-commercial civic group, and for private gatherings. The community room is not available for events that are intended solely to raise funds other than dues for membership in the sponsoring organization or that are intended for the benefit of a specific individual.
An organization or group requesting use of the Community Room must agree to the following restrictions:
1) Occupancy is limited to forty-five (45) people and seating to thirty-two (32) people.
2) Private gatherings, such as birthday parties, showers, and the like, will be assessed a rental fee of $25.00. Fees are due when a completed application is submitted, and failure to pay the fee within 3 days after submission will void the application. Fees will be refunded if the event is cancelled less than 7 days prior to the planned event. At the discretion of the Director, a rental fee may be refunded within the 7-day period if cancellation is due to severe weather. Fees will be forfeited if no one appears for the scheduled event.
3) Programs that are library-sponsored or related, or educational in nature, have priority in the use of the facility.
4) Smoking and consumption of alcohol or controlled substances is not permitted on the premises. This provision shall not apply to the Friends of the Jesup Public Library, the Jesup Public Library Foundation, county, service area, and state library group meetings.
5) The library may assess a charge for any necessary cleaning and/or disinfecting after an event.
6) Groups are responsible for their own set-up, takedown, clean-up, removal of garbage from the premises and the return of the room to its normal condition. The room must be vacuumed, and all tables and countertops must be washed and disinfected.
7) Groups will be responsible for the cost of repair or replacement of damaged or missing facilities or equipment beyond normal wear and tear.
8) The person signing the application form will be accountable for any problems occurring from use of the room, including possible personal liability to reimburse the city for the expense of repairing or restoring damage resulting from such use.
9) Children under the age of 10 in a group must always be supervised by adult sponsors.
10) Permission to use the Community Room does not constitute endorsement by Library staff or the Board of Trustees of the group’s policies or beliefs.
11) Attachment of materials or decorations to the walls, woodwork or doors and placement of objects which may damage the floor are prohibited.
12) The library will not care for or store any materials for groups or individuals using the facility, nor be responsible for them while they are on the premises. This provision shall not apply to the Friends of the Jesup Public Library, or the Jesup Public Library Foundation.
13) Individuals or groups may not charge a fee to participants in activities conducted in the Community Room. However, non-profit organizations may solicit nominal memberships and dues while on the premises.
14) Groups and individuals may not sell merchandise, do fundraising for a specific individual, solicit contacts for later sales or placement of orders in the Community Room. Groups offering materials in connection with crafts, study groups, conferences, and similar events may accept donations to cover the cost of materials. This provision shall not apply to events sponsored by Jesup Public Library, the City of Jesup, Friends of the Jesup Public Library, the Jesup Public Library Foundation, and county, service area, and state library group meetings.
15) Any individual or representative of a group requesting reservation of the Community Room must complete an application form, available on our website or in the library. The applicant or the applicant’s designee will be responsible for picking up and returning the key, locking all doors and returning the room to its normal condition. A reservation becomes final when the form is completed and submitted.
16) All activities must conclude by 11:00 p.m. When the activity concludes, the key must be returned to a library staff member in the library at that time or immediately placed in the book drop if the library is closed.
17) Activities scheduled during library hours will be conducted in a manner that does not interfere with the normal operation of the library.
18) Light refreshments (non-alcoholic) or light luncheons are permitted.
19) Because it may stain the carpet, liquids containing dyes are not permitted.
20) The use of the library’s name in distributing partisan literature or for an organization’s mailing address is not permitted.
21) The Library Director may deny permission for the use of the Community Room to any group or individual that in the past has been disorderly or objectionable in the Room in any way or has violated these regulations.
22) The smart board is open for public use only during normal business hours. This provision shall not apply to events sponsored by Jesup Public Library, the City of Jesup, Friends of the Jesup Public Library, the Jesup Public Library Foundation, and county, service area, and state library group meetings
23) In consideration of the library’s grant of permission to use the facility, the applicant, on behalf of the applicant’s group, promises, covenants, and agrees to hold the Jesup Public Library, its trustees, the City of Jesup, and the City’s officers and employees harmless, and to indemnify them, against any claim of loss of property or personal injury resulting from or arising out of the activities to be held and conducted by the group.
Revised: April 29, 2025
Adopted: May 24, 2021